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Microsoft 365 is a Microsoft cloud service that includes access to Office applications, Exchange Online, Microsoft Teams, OneDrive for Business, SharePoint Online and many other services. In this chapter we will explain the importance of SharePoint Online and the integration it has with many of the other Microsoft 365 services.
SharePoint is a powerful site provisioning engine, allowing you to create different sites for your projects, teams, meetings, products... You can choose between a Team Site and a Communication Site, both serving different purposes. In this module you will learn about these two types of SharePoint Sites and the different Site Templates available.
In this chapter we look at how we can organize and structure a collaboration and intranet environment by using Hub Sites and Navigation.
SharePoint offers rich content management functionalities. The new Microsoft Lists app is built on top of these functionalities. Lists and Libraries are the core components allowing you to store data and documents with the possibility to enrich them with metadata. In this module, you will become familiar with the tools and options for saving, organizing, searching and visualizing your data within your SharePoint environment, regardless you're using SharePoint Online, Microsoft Lists or Microsoft Teams as your interface.
Document Management is probably the most popular functionality of SharePoint. SharePoint Document Libraries allow you to easily manage versions, work together with your colleagues on the same document, assign metadata or work with different document templates.
Content types are essential tools for managing content at scale. They can be used to enforce standards for custom metadata, document lifecycle, templates and more.
Pages are essential for providing content to your colleagues. SharePoint page authoring makes it simple to create beautiful immersive responsive pages that integrate applications, data, text, media and many more. Pages are also crucial in providing news within your teams or organization. These news pages can be highly visible, since they are automatically aggregated in hub sites, mobile apps and the SharePoint home experience.
OneDrive for Business provides a place in the cloud where you can store, share, and sync your work files. You can update and share your files from any device with OneDrive (for Business).
Microsoft Teams allows organizations to setup a team based hub for chat, collaboration and for the integration of all kinds of applications in one central location. This module will make you familiar with the core functionalities of Microsoft Teams. You will learn how to combine Microsoft Teams and SharePoint Online in your organizations and how both products strengthen each other.
Viva Connections provides a personalized gateway to your digital workplace where employees can access internal communications, resources and links, all from a single, personal and customizable app in SharePoint and Microsoft Teams.
As a site owner you can control access to the content stored within your site. You can invite colleagues and external users and decide which permission level will be assigned. This module will illustrate how sites handle the users that have access to your site, and how you control what those users can do.
Microsoft Search helps you find what you need to complete what you're working on. Whether you're searching for people, files, org charts, sites, or answers to common questions, you can use Microsoft Search throughout your workday to get answers.
Office 365 is designed to help meet your organization's needs for content security and data usage compliance with legal, regulatory, and technical standards. Setting up policies and enabling services that optimize these conditions is an important part of administering Office 365 and SharePoint Online.
In the world of the business user you will handle information that is probably stored across different software suites, like SharePoint, Salesforce, Excel file, Access database... Microsoft Power Apps allows people, without any development skills, to build mobile friendly applications on top of their data. Allowing other people to browse the data and maybe even modify it. Besides building custom applications with Power Apps, it can be used to customize SharePoint list views and forms.
Microsoft Power Automate allows you to create automatic processes, called flows, that are triggered by an event in an application like SharePoint, Dynamics 365 ... All this can be done without having to write a line of code. Microsoft Power Automate comes integrated into SharePoint in order to set up automatic behavior on your content.
SharePoint Online, part of Microsoft 365, provides an extensive range of features that allows you to build powerful web-based collaboration and communication platforms. In this course you will get hands-on experience with the modern SharePoint user interface, the different document management features like metadata, versioning and co-authoring and you will learn how to create, structure and secure SharePoint sites. You will leave the training with the skills to build powerful collaboration and intranet environments in SharePoint Online while integrating many Microsoft 365 products like Microsoft Teams, Power Apps and Power Automate.
This course targets both IT professionals and business users interested in learning the ins and outs of the SharePoint Online functionalities. Participants will leave the training with the skill set necessary to become a SharePoint key user, content manager, site owner... No prior SharePoint Online knowledge is required.