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Office 365 is a Microsoft cloud service that includes access to Office applications, Exchange Online, Microsoft Teams, OneDrive for Business, SharePoint Online and many other services. In this chapter we will explain the importance of SharePoint Online and the integration it has with many of the other Office 365 services.
SharePoint is a powerful site provisioning engine, allowing you to create different sites for your projects, teams, meetings, products... It makes the distinction between Team and Communication sites, both serving different purposes. If collaboration is your goal, and you need a place where your colleagues can work together, then a modern team site is ideal. If you need to publish content for colleagues, customers, suppliers, etc., a communication would be perfect. In this module you will learn about the basics of these two types of SharePoint sites.
With the transition from classic to modern SharePoint, the way we organise our content has drastically changed. In this chapter we we look at how Hub Sites can isolate, structure and secure the data and documents of our organization.
SharePoint offers rich content management features. Lists and Libraries are the core content management components allowing you to store data and documents with the possibility to enrich them with custom metadata. Furthermore, we'll look at the editing and filtering experience you get as well as customizing your lists and libraries into different views in order to satisfy the needs of your colleagues.
Content types are essential tools for managing content at scale. They can be used to enforce standards for custom metadata, document lifecycle, templates and more. A content type is a reusable definition describing the content you would like to store. Content types enable you to manage the settings for a category of information in a centralized, reusable way.
Pages are essential for providing content to your colleagues. SharePoint page authoring makes it simple to create beautiful immersive responsive pages that integrate applications, data, text, media and many more. Pages are also crucial in providing news within your teams or organization. These news pages can be highly visible, since they are automatically aggregated in hub sites, mobile apps and the SharePoint home experience.
Document Management is probably the most popular functionality of SharePoint. SharePoint Document Libraries allow you to easily manage versions, work together with your colleagues on the same document, assign metadata or work with different document templates.
OneDrive for Business provides a place in the cloud where you can store, share, and sync your work files. You can update and share your files from any device with OneDrive (for Business).
Microsoft Teams allows organizations to setup a team based hub for chat, collaboration and for the integration of all kinds of applications in one central location. This module will make you familiar with the core functionalities of Microsoft Teams. You will learn how to combine Microsoft Teams and SharePoint Online in your organizations and how both products strengthen each other.
As a site owner you can control access to the content stored within your site. You can invite colleagues and external users and decide which permission level will be assigned. This module will illustrate how sites handle the users that have access to your site, and how you control what those users can do.
Sharing content with people has evolved a lot in SharePoint and OneDrive. In this chapter we look at all the different sharing options that are available and the effect they have on the permissions system. We also discuss how external access and guest accounts work.
Enterprise Content Management helps you by giving you tools to organize and manage content throughout the content life cycle, from creation to archive. It allows you to enforce different policies on your documents and to manage metadata and content types at enterprise level.
SharePoint Online includes the ability to search for content across multiple sites and hub sites. The SharePoint Search query syntax includes the ability to refine a search based on a number of configurable refiners to find the data you are looking for. Modern SharePoint environments will not only use search by using the Search Centers but will also incorporate Search to drive navigation and to aggregate content from different locations.
Office 365 is designed to help meet your organization's needs for content security and data usage compliance with legal, regulatory, and technical standards. Setting up policies and enabling services that optimize these conditions is an important part of administering Office 365 and SharePoint Online.
In the world of the business user you will handle information that is probably stored across different software suites, like SharePoint, Salesforce, Excel file, Access database, ... Microsoft Power Apps allows people, without any development skills, to build mobile friendly applications on top of their data. Allowing other people to browse the data and maybe even modify it. Besides building custom applications with Power Apps, it can be used to customize SharePoint list views and forms.
Microsoft Power Automate allows you to create automatic processes, called flows, that are triggered by an event in an application like SharePoint, Dynamics 365 ... All this can be done without having to write a line of code. Microsoft Power Automate comes integrated into SharePoint in order to set up automatic behavior on your content.
SharePoint Online, part of Microsft 365, contains a rich set of features and functionalities that allows you to build a powerful collaboration and communication business platform. This course will teach you the out-of-the-box functionalities of the product. You will get hands-on experience with the SharePoint user interface and you will learn how to create, configure, structure, secure and maintain SharePoint sites. You will leave the training with the skills to build a powerful collaboration environments integrating many Microsoft 365 products like Microsoft Teams, Power Apps and Power Automate.
This course targets both IT professionals and business users interested in learning the ins and outs of the SharePoint Online functionalities. Participants will leave the training with the skill set necessary to become a SharePoint key user, content manager, site owner... No prior SharePoint Online knowledge is required.