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Microsoft SharePoint Online for Power Users - Part 1

3 days
3 days

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Positioning SharePoint Online and Office 365

Office 365 is a Microsoft cloud service that includes access to Office applications, Exchange Online, Microsoft Teams, OneDrive for Business, SharePoint Online and many other services. In this chapter we will explain the importance of SharePoint Online and the integration it has with many of the other Office 365 services.

  • Understanding Office 365
  • Office 365 Licensing
  • SharePoint Online feature overview
  • Overview of other Office 365 Services

Discovering SharePoint sites

SharePoint is a powerful site provisioning engine, allowing you to create different sites for your projects, teams, meetings, products... It makes the distinction between Team and Communication sites, both serving different purposes. In this module you will learn about the basics of SharePoint sites.

  • What is a SharePoint Site?
  • SharePoint Site Creation
  • Classic vs Modern Sites
  • Configuring Sites

Modern SharePoint sites

SharePoint offers several tools for content management and communication. If collaboration is your goal, and you need a place where your colleagues can work together, then a modern team site is ideal. If you need to publish content for colleagues, customers, suppliers, etc., a communication would be perfect.

  • Modern Team Sites
  • Office 365 Groups
  • Communication Sites
  • Integrating connectors
  • Site Designs

Building Modern Collaboration & Intranet Environments

With the transition from classic to modern SharePoint, the way we organise our content has drastically changed. In this chapter we talk about the classic approach of creating subsites to split up and secure our information and documents. Next we look at how the modern idea of Hub Sites can achieve similar results. Sites are isolated containers that stand on their own. Obviously, you would like to set up hierarchy between your sites so that content can be structured and configuration can be shared between the sites.

  • What is a Site Collection?
  • What is a Hub Site?
  • Hub Sites Shared configuration
  • Content aggregation
  • SharePoint look book and site designs
  • SharePoint Home Site

SharePoint Content Management

SharePoint offers rich content management features. Lists and Libraries are the core content management components allowing you to store data and documents with the possibility to enrich them with custom metadata. Furthermore, we'll look at the editing and filtering experience you get as well as customizing your lists and libraries into different views in order to satisfy the needs of your colleagues.

  • Fundamentals of Apps, Lists and Libraries
  • Discovering a Custom List, Document Library and Contacts
  • Working with the Filter and Details Pane
  • Working with metadata and different column types
  • Managing what you see with views
  • Provide rich experiences with column and view formatting
  • Browsing the SharePoint App Store
  • Installing and Working with SharePoint Apps

SharePoint Content Types

Content types are essential tools for managing content at scale. They can be used to enforce standards for custom metadata, document lifecycle, templates and more. A content type is a reusable definition describing the content you would like to store. Content types enable you to manage the settings for a category of information in a centralized, reusable way.

  • Providing reusable metadata with site columns and content types
  • Content Type guidelines
  • Associating templates to content types

Document Management

Document Management is probably the most popular functionality of SharePoint. SharePoint Document Libraries allow you to easily manage versions, work together with your colleagues on the same document, assign metadata or work with different document templates.

  • Keep track of different versions
  • Configure check-out and Approval
  • Grouping documents in Document Sets
  • Receive email Alerts
  • Co-Authoring on Office documents
  • Recycle Bin

OneDrive for Business

OneDrive for Business provides a place in the cloud where you can store, share, and sync your work files. You can update and share your files from any device with OneDrive (for Business).

  • Store Work Files in OneDrive for Business
  • OneDrive Mobile Apps
  • Synchronize your documents with different devices
  • Different Sync Clients

Working with Pages

Pages are essential for providing content to your colleagues. SharePoint page authoring makes it simple to create beautiful immersive responsive pages that integrate applications, data, text, media and many more. Pages are also crucial in providing news within your teams or organization. These news pages can be highly visible, since they are automatically aggregated in hub sites, mobile apps and the SharePoint home experience.

  • Working with site pages
  • Enriching your pages with web parts
  • Authoring and publishing a Site Page
  • Using pages as news
  • Page approval
  • Navigation best practices
  • Changing the theme

User Management & Permissions

SharePoint Online allows you to store your data in a secure and protected way. As a site owner you can control access to the content stored within your site. You can invite colleagues or external users and decide if they get read access or more.
With documents stored in SharePoint Online, it has never been easier to share content. Whether you are inside a SharePoint site, using the web browser, or in an Office client application, or in a synced OneDrive folder in Windows Explorer... you can quickly grant access to other people; inside or outside your organization. This module will illustrate how sites handle the users that have access to your site, and how you control what those users can do.

  • SharePoint site security architecture
  • Simplified access with Site Owners, Site Members and Site Visitors
  • Configuring Site Permissions and Group Membership
  • Sharing content with internal and external users
  • What are the available Sharing Options?

External Sharing

Sharing content with people has evolved a lot in SharePoint and OneDrive. In this chapter we look at all the different sharing options that are available and the effect they have on the permissions system. We also discuss how external access and guest accounts work.

  • External Sharing in SharePoint Online
  • Sharing Options
  • Guest Access

SharePoint Online, part of Office 365, contains a rich set of features and functionalities that allow you to build a platform supporting your business needs. This course will teach you the out-of-the-box functionalities of the product. You will get hands-on experience with the SharePoint user interface and you will learn how to create, configure, secure and maintain SharePoint sites and build powerful collaboration and communication environments.

This course targets both IT professionals and business users interested in learning the ins and outs of the SharePoint Online functionalities. Participants will leave the training with the skill set necessary to become a SharePoint key user, content manager, site owner... No prior SharePoint Online knowledge is required.

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